如果您对跳政策有任何疑问.21, 记录及资料的管理及保存; 联系公共信息办公室的记录保存官.
http://vgxda.yxxxstone.com/openrecords/retention.html

如果您对场外记录存储有任何疑问，请与邮件服务部联系.
http://vgxda.yxxxstone.com/pds/records

如果你对大学档案有任何疑问, 联系世界杯官方app图书馆特别馆藏部.
http://lib.yxxxstone.com/specialcollections

7。. 定义

官方国家记录
任何书面, 摄影, 机器可读的, 或其他记录信息, 包括所有电子存储信息(ESI), or any other media that has been created or received by or on behalf of 世界杯官方app that documents activities in the conduct of 世界杯官方app business. 这些包括, 但不限于, 世界杯官方app部门的行政记录和研究记录. 参见跳 10.有关研究记录和数据管理的更多详情，请参阅09.

副本和非记录副本
重复的文件, 副本和/或方便副本, 图书馆的资料, and stocks of obsolete forms or pamphlets originally intended for distribution are not considered official records or record copies.

生命状态记录
Vital state records are those necessary to the resumption or continuation of state agency operations in an emergency or disaster; the re-creation of the legal and financial status of the agency; or the protection and fulfillment of obligations to the people of the state. 的se records are to be identified and protected in accordance with Texas Government Code Section 441.183.

档案国家记录
Archival state records are those of enduring historical value that will be preserved on a continuing basis by the 大学档案馆 until its archivists indicates that based on a reappraisal of the record it no longer merits further retention. 的se records are to be identified and maintained in accordance with Texas Government Code Section 441.181.

大学档案馆
的 世界杯官方app大学档案 is the official repository for 世界杯官方app records of enduring historical value. 大学档案馆由世界杯官方app图书馆特别馆藏部管理.

国家机密记录
Any state record to which public access is or may be restricted or denied under Texas Government Code, 第552章, 或其他州或联邦法律.

记录保留时间表
的 世界杯官方app 记录保留时间表 provides a list of official state records for each department on the campus and prescribes the periods of authorized retention. State agency 记录保留时间表s must be approved by the 德克萨斯州立图书馆 and Archives Commission and the Texas State Auditor's Office in compliance with 《世界杯官方app》第441章.

8。. 责任

1. 员工
   1. 保持记录按照 记录保留时间表 这个政策.
2. 新闻主任(私人资料主任)
   1. 协调对适当提交世界杯官方app的世界杯官方app请求的答复.
3. 档案管理主任/档案保存主任
   1. 作为所有记录和信息管理问题的代表, 政策, 责任及法定遵从. RMO由校长任命为世界杯官方app的记录管理官员, 并且必须每年向总统汇报.
4. 世界杯官方app大学档案
   1. 评估记录以确定保留价值.
   2. 保管、保存并提供对具有持久历史价值的记录的访问权.
5. 德克萨斯州立图书馆
   1. Oversees certification of state agency 记录保留时间表s and destruction/archiving of records not listed on the retention schedules. 
      

IX. 程序

1. 保留 & 销毁国家记录

所有官方的州记录都应保存在《世界杯官方app》中所列的最短时间内 记录保留时间表. Duplicates or non-record convenience copies should be destroyed when they cease to be useful and should never be kept longer than the official record copy.

尽管有最低保留期限, an official state record whose retention period has expired may not be destroyed if any litigation, 索赔, 谈判, 审计, 公开纪录/公开资料要求, 行政复议, or other action involving the record is initiated prior to the expiration of the retention period for the record. Upon completion of the action and the resolution of all issues that arise from it the official state record may be destroyed.

如果没有发起上述诉讼或其他诉讼, 记录可按照批准的保存期限销毁 记录保留时间表. 在处理官方记录之前, all state and institutional records and information management regulations and policies must be followed.

州记录未列就批准 记录保留时间表 除非得到德州州立图书馆的明确批准否则不得销毁. 请咨询RMO以获得批准.

2. 档案的要求
   

   具有持续历史价值的记录在 记录保留时间表 有档案审查或移送档案要求的. Records designated for archival review must be reviewed by the staff of the 大学档案馆 to determine whether they must be transferred to archives or can be destroyed. Records designated for archival transfer in the 记录保留时间表 must be transferred to archives.
   
   记录保留时间表包含以下档案审核代码:

   1. Record series marked with an "I" in the “Archival” column of the 记录保留时间表 must be transferred to the 大学档案馆 when they have met retention requirement or they are no longer used by the department. 请与特别收藏部联系以启动转账.
   
   
   2. Record series marked with an "O" in the “Archival” column of the 记录保留时间表 and that have met retention requirements must be reviewed by the staff of the 大学档案馆 to determine whether the records must be transferred to the 大学档案馆 or must be destroyed.

记录保留计划中的其他记录可能具有持久的历史价值, 特别是如果他们记录了历史, 组织, 以及大学院系的主要职能, 办公室, 或附属组织. Special Collections may provide consultation to help determine if a record or series of records has archival value.   

3. 记录发布(德州公共信息法)
   根据《世界杯官方app》要求提供文件的书面请求应直接发送至 新闻主任 并根据《世界杯官方app》的规定立即处理. 参见世界杯官方app 跳策略 9.08, 德克萨斯州公共信息法.
   
   
4. 保留时间表及修订
   的 记录保留时间表 是否可以定期修改以包括新创建的记录系列, 更改保留期, 或者删除不再保存的记录系列. Appropriate approval procedures must be followed and completed before any revisions become effective. Consult with the RMO in order to propose any amendments to the existing 记录保留时间表.

X. 实施的特别说明

没有一个

XI. 表单和工具/在线流程

世界杯官方app记录保留时间表
要求储存纪录
储物盒标签

十二世. 附录

没有一个

十三世. 批准/日期修改

01-07-2022
02-03-2012